Right now, there are little to no physical meetings happening due to the need for us to practice social distancing. This has caused a spike into companies looking to put their meetings in the virtual space where they can be safely conducted. To others, however, video conferencing is not feasible for various reasons. One of our clients fell under one of those reasons.
With the extension of the ECQ, our client would not be able to carry out their scheduled board meeting at their office. This meant that they needed to find an alternate way to carry out the meeting which was scheduled in four days. One consideration they had was to use Microsoft Teams video conferencing capabilities. However, the attendees were not tech savvy individuals and asked their team if it was possible to join the board meeting using landlines.
Our Solution: Set up Audio Conferencing on Microsoft Teams
As they are currently a CT Link Managed Services customer for Office 365, our team set up an audio-conferencing facility using our own tenant to let them try and see if this met their needs.
Within a few hours, the environment was ready and a dedicated bridging number was provided. Our engineer taught the customer how to use the Audio Conferencing facility. They tested the facility the following day and confirmed that is what they needed, especially because it is easy for non-tech savvy individuals to connect. They only had to dial the bridging number on their landline phones and provide a conference ID for them to join the conference. With this, we recommended the most cost-effective subscription that needs to be added to their Office 365 tenant.
Upon confirmation by the customer on the availment of the additional subscription, the Audio Conferencing was set up in their Office 365 tenant. The board meeting was scheduled and was held using the Microsoft Teams Audio Conferencing Facility. A CT Link engineer was on standby on the day of the meeting to assist with any connection issues.
Audio vs Video
Although video conferencing is now steadily growing in popularity, audio conferencing still has many advantages over its video counterpart. One would be what our client encountered, it is easier for users to connect to and can hold more participants (up to 250 concurrent users). It is as simple as dialing the number to the join the conference.
Audio conferencing is also more viable to those who have limited access to the internet, whether it be due to remote locations where connectivity is limited or if the user is currently roaming. Quality of audio is also much better when done through audio conferencing, so if your meeting requires no video aspect, it is usually much better to hold it as an audio conference.
Microsoft Makes Teams Available for Everyone in Light of Covid-19
With the flexibility of Microsoft Teams, there are many ways to collaborate with your colleagues remotely during the ECQ. We have been working closely with many of our clients during the ECQ to set up their Microsoft Teams’ journey remotely. Whether their interest be in a free messaging app, a better tool to share documents, or even to set up video conferences, it has been helping many of our clients improve their operations and productivity.
If you would like to learn more about Microsoft Teams or if you would like to try it for yourself for free, please get in touch with your CT Link account manager or you can send an email to firstname.lastname@example.org / email@example.com and we would be happy to help you!