As an Office 365 user, you are given a plethora of apps to help make many day to day tasks simpler and easier. However, most of us are guilty of not making full use of these applications and this is due to not really knowing what they are or knowing how it could help the organization. We usually just use familiar apps such as the office products and email since these are the apps that we are familiar with, however there are lesser known apps that come with Office 365 that can be just as helpful. One of such apps would be the MyAnalytics.
MyAnalytics helps you track the time you spend on activities throughout your work days, meaning you find out which activities are consuming your time the most or even who you usually spend time with during meetings. If you’re wondering how it gets all this data, MyAnalytics is synched with your calendar and email. The data is also placed in an easy to read dashboard so there is no worry for you not to be able to make use of the data it provides you.
For a better understanding, below is a few key sections of the app that you will use:
Your Time Overview
Gives you an overview of how much time you are spending on certain activities such as meeting hours, email hours, focus hours, and after hours work.
This section shows you the data of the people you work with such as your top collaborators. You can even include certain people in your organization to see how well you communicate with them (please not that only you will see this and not the other party).
This section shows you how long you spend in meetings and your habits during meetings such as multitasking during meetings (yes emailing during meetings are considered a bad habit).
This section breaks down the time you spend on emails and how you and others interact with the emails, this includes how long it usually takes you to reply to an email. Take note that there is actually an add-in for MyAnalytics (included in the license) that can help give you more insight into emails directly within Outlook.
This section shows you how much time you have to “focus”. These “focus hours” are defined by Microsoft as at least two consecutive hours without a meeting. However, it can’t really keep track of all the other small distractions that we encounter throughout the day, so you can usually think of this portion instead as how long can I potential do work rather than being focused.
This shows you much time you spent working after hours. After hours work includes meetings and emails outside your defined working day. If work/life balance is important to you, this can be a real eye opener about how much you’re actually doing outside the office.
To learn more about Microsoft Office 365 applications or MyAnalytics, you may visit our product page or contact us at 893-9515.