Microsoft Office 365: Taking a look at MyAnalytics

Microsoft Office 365: Taking a look at MyAnalytics

As an Office 365 user, you are given a plethora of apps to help make many day to day tasks simpler and easier.  However, most of us are guilty of not making full use of these applications and this is due to not really knowing what they are or knowing how it could help the organization.  We usually just use familiar apps such as the office products and email since these are the apps that we are familiar with, however there are lesser known apps that come with Office 365 that can be just as helpful.  One of such apps would be the MyAnalytics.

MyAnalytics helps you track the time you spend on activities throughout your work days, meaning you find out which activities are consuming your time the most or even who you usually spend time with during meetings.  If you’re wondering how it gets all this data, MyAnalytics is synched with your calendar and email.  The data is also placed in an easy to read dashboard so there is no worry for you not to be able to make use of the data it provides you.

For a better understanding, below is a few key sections of the app that you will use:

Your Time Overview

Gives you an overview of how much time you are spending on certain activities such as meeting hours, email hours, focus hours, and after hours work.

Network

This section shows you the data of the people you work with such as your top collaborators.  You can even include certain people in your organization to see how well you communicate with them (please not that only you will see this and not the other party).

Meetings

This section shows you how long you spend in meetings and your habits during meetings such as multitasking during meetings (yes emailing during meetings are considered a bad habit).

Email

This section breaks down the time you spend on emails and how you and others interact with the emails, this includes how long it usually takes you to reply to an email.  Take note that there is actually an add-in for MyAnalytics (included in the license) that can help give you more insight into emails directly within Outlook.

Focus Hours

This section shows you how much time you have to “focus”.  These “focus hours” are defined by Microsoft as at least two consecutive hours without a meeting.  However, it can’t really keep track of all the other small distractions that we encounter throughout the day, so you can usually think of this portion instead as how long can I potential do work rather than being focused.

After Hours

This shows you much time you spent working after hours. After hours work includes meetings and emails outside your defined working day. If work/life balance is important to you, this can be a real eye opener about how much you’re actually doing outside the office.


To learn more about Microsoft Office 365 applications or MyAnalytics, you may visit our product page or contact us at 893-9515.

Office 365 Update to Help Protect you from Macro Based Malware

Office 365 Update to Help Protect you from Macro Based Malware

We are now in an era where it’s hard not to make use of new technologies such as Cloud Storage.  With your data available anywhere you are through the connection of the internet, this has helped many businesses become more flexible in their operations.  However, we are always skeptical on how safe our data is since our data is stored somewhere we do not know and if these locations are secure from cyber criminals.

Now if you are an Office 365 user, you can rest easy as they have just recently announced that they are now integrating their Antimalware Scan Interface (AMSI) to the app!  AMSI was integrated to Office 365 as a way to help improve security against attacks that make use of malicious macros and scripts that target office documents by detecting them early on or by stopping them from executing.  Below is a quote from the Microsoft Security Team for their reasoning in bulking up security against macro attacks:

“Macro-based threats have always been a prevalent entry point for malware, but we have observed a resurgence in recent years. Continuous improvements in platform and application security have led to the decline of software exploits, and attackers have found a viable alternative infection vector in social engineering attacks that abuse functionalities like VBA macros.”  

If AMSI is familiar to you, it might be because it isn’t something new as it was already being used by Microsoft as early as 2015 when they announced that Powershell adopted it as well for security purposes.  To give a background on AMSI, it is an open interface available on Windows 10 for applications to request, at runtime, a synchronous scan of a memory buffer by an installed antivirus or security solution. Any application can interface with AMSI and request a scan for any data that may be untrusted or suspicious.

If you want a more in depth read on how AMSI is helping protect you from attacks, you can read the original blog post from the security team here or you can contact us at 893 9515 and we will be happy to help you!

Microsoft To-Do adds New Features Steps and List Sharing

Microsoft To-Do adds New Features Steps and List Sharing

It’s now been over a year since Microsoft has released To-Do, it’s intelligent task management app which was developed by the team behind wunderlist.  With it being integrated with Office 365, the team has been collecting a multitude of feedback from users and have now released them in a couple of updates throughout this year.

One of these updates would be Steps which allows you to create sub-tasks to your main tasks to help break it down to smaller actionable items to help you focus on finishing the said task.  The number of steps will be displayed on the task to help productivity so that you know how far you are in that specific task.

 

Another update which was just recently announced was the feature of List Sharing.  List Sharing allows you to share your To-Do list with others so that collaboration will be easier as others may see your progress on your tasks or update it as tasks or Steps are accomplished.  This can be done through sharing a link to the ones you want to share your list with and once you are finished collaborating with whomever you are working with while still retaining the option to stop sharing it.  Microsoft says that this update will be available for most Office 365 users by mid June.

To learn more about To-Do on Office 365, you may contact us at 893-9515 so we can better help answer your inquiries!

Microsoft Teams Turns One!

Microsoft Teams Turns One!

On March 12, 2018, Microsoft Teams celebrated its one year anniversary and what and eventful first year it was!  According to Microsoft, around 200,000 organizations in 181 markets (in 39 languages) are using teams to date and we can expect it to rise throughout the year with Microsoft’s additional features and updates to Teams this coming year.

Teams for Intelligent Communications and Collaboration

Being part of Office 365, Teams has been able to take advantage of many of its strength by being able to integrate with many other Office 365 applications while also tapping its 120 million user base.  Teams uniquely delivers on its many features, such as chat-based collaboration, meetings, calling (and soon, full enterprise voice features), at scale with enterprise-grade security and compliance standards to make sure that you are within global standards.  However, to improve on their vision for Intelligent Communications within organizations, Microsoft has announced that they will be implementing the following features within this year:

Cloud recording—Will provide one-click meeting recordings with automatic transcription and timecoding, enabling all team members the ability to read captions, search within the conversation, and playback all or part of the meeting. In the future, it will also include facial recognition, so remarks can be attributed to specific meeting attendees.

Inline message translation—People who speak different languages will be able to fluidly communicate with one another by translating posts in channels and chat.

Cortana voice interactions for Teams-enabled devices—Will enable you to easily make a call, join a meeting, or add other people to a meeting in Teams using spoken, natural language. This functionality will extend to IP phones and conference room devices.

Background blur on video—The ability to blur your background during video calls will allow other meeting attendees to focus on you, not what’s behind you.

Proximity detection for Teams Meetings—This feature will make it easy for you to discover and add a nearby and available Skype Room System to any meeting.

Mobile sharing in meetings—Meeting attendees will be able to share a live video stream, photos, or the screen from their mobile device.

In addition to this, Microsoft will be adding new enterprise-grade calling features in Teams which will include consultative transfer and call delegation and federation.  Another feature that will be introduced is Direct Routing which will allow you to use your existing telephony infrastructure with Teams for calling.  To learn more about this you may read the original article here or you can contact us at 893-9515 to ask us directly!

Office 2007 Support has officially ended

Office 2007 Support has officially ended

Office 2007’s support officially ended last October 10, 2017.  This doesn’t mean that you will lose all your Office 2007 apps, nor will you lose any of your data associated with Office 2007.  Then what exactly does this mean then?  One big issue from discontinued support would be security; with no support, you could be exposing yourself to huge security risks.  Below are what you will be losing with the end of support:

  • You’ll no longer receive Office 2007 software updates from Microsoft Update.
  • You’ll no longer receive security updates. Security updates are what help protect your PC from harmful viruses, spyware, and other malicious software.
  • You’ll no longer receive phone or chat technical support.
  • No further updates to support content will be provided. In fact, most online help content will be retired.
  • You’ll no longer be able to download Office 2007 from the Microsoft web site.

Even though Office 2007 is still usable, you may want to consider upgrading to a newer version in lieu with the above benefits that you will be losing.  Below are the upgrades you can consider:

  1. Upgrading to Office 365 – the subscription version of Office that comes with Word, Excel, PowerPoint, and other apps, depending on the plan you choose. With Office 365, the apps are available on your computer for up to 5 users and via browser; one subscription enables you to use them on both your PC and Mac.
  2. Upgrading to Office 2016 – Office 2016 is a one-time purchase (not a subscription) for installation on one computer only.

Speed up your GDPR Compliance with Microsoft Cloud!

Speed up your GDPR Compliance with Microsoft Cloud!

With the European Union’s new General Data Protection Regulation (GDPR) taking effect on May 2018, many companies are now working on complying with it.  Gartner believes that less than 50% of all organizations will be able to fully comply before its takes effect.  However, using the cloud can help dramatically increase compliance rate and Microsoft has worked with countless experts to help make its solutions simple and user friendly.

With roughly 160 GDPR requirements, which include how to collect, store, use personal information and even a mandate for a 72-hour notification for personal data breaches, it’s clear that using cloud technologies can help the speed of compliance in many organizations.  With this in mind, Microsoft has worked on their Trusted Cloud Principles, in which security, privacy, compliance and transparency are included, to help provide a unique journey to GDPR compliance.  Microsoft announced on February of this year that their cloud services would comply with the GDPR by next year May, which include Office 365, Dynamic 365, Azure (including Azure data services), Enterprise Mobility + Security, and Windows 10.

Cloud for compliance

Besides being compliant, Microsoft Cloud provides built-in sophisticated controls that can help you comply with the GDPR requirements.  Azure Information Protection is an example of one of the capabilities in the arsenal of Microsoft.  Azure Information Protection provides document tracking and revocation capabilities, this gives you the ability to monitor the flow of sensitive data and revoke access to it at any time.

Microsoft Cloud can also be used to discover, manage, protect and report on GDPR-related data.  With powerful intelligence capabilities on Microsoft Cloud, using features such as Office 365 Advanced Data Governance can intelligently manage your organization’s data with classifications, which can label sensitive data so that you can apply policies for either protection, retention or deletion.

Microsoft also plans on releasing a new dashboard as well to help provide a quantitative assessment to help identify where you are in your journey to GDPR compliance.

To learn more about Microsoft’s GDPR solution Here or learn more about Microsoft products from our Product page Here!

Avail of the Office 365 High Performance Bundle Now!

Avail of the Office 365 High Performance Bundle Now!

The number 1 productivity suite in the market just got better with CT Link’s High Performance Bundle!  Be able to improve you workforce’s efficiency and productivity with Office 365 while being able to optimize you WAN connectivity with a Cloud Delivered SD-WAN Solution from VeloCloud!

When you purchase any of these Office 365 (1 Year plan) products your will be given 1 VeloCloud Subscription for every 150 Licenses!

  • Exchange Online
  • Business Essentials
  • Business Premium
  • Enterprise Plan 1 (or other higher plans)

What is VeloCloud?

Velcloud is a Cloud Delivered SD-WAN solution that enables simple, agile and secure branch office wide area networks that includes cloud networking and dynamic multipath optimization to make ordinary broadband behave as Enterprise-grade links and a virtual network service catalog for efficient orchestration.

 

TERMS AND CONDITION:

  • Promo is valid until August 1, 2017
  • Minimum Order Quantity (MOQ) for Office 365 Promo is 150 licenses
  • Implementation, Consultation and Technical Support is not included
  • Promo also applies to other Office 365 Plans
  • VeloCloud Edge 520 for 30MBPS with 2 Ethernet Connection
  • Additional charges will be incurred if VeloCloud deployment is outside Metro Manila
  • Delivery Lead Time : 30 Days

Microsoft Teams Now Available in Office 365

Microsoft Teams Now Available in Office 365

On March 14, 2017, Microsoft announced that Microsoft Teams, its collaboration app as its answer to Slack, would now be available in their productivity suite, Office 365.  Being available in 181 markets and in 19 different languages, Microsoft Teams is already being adopted in major companies such as Accenture, Alaska Airlines and Walter Thompson in their operations.

With over 85 million active users, Office 365 empowers the individual or the groups in your organization with its broad set of tools for collaboration.  Designed to meet the unique workstyle of every group in different organizations — Outlook for its enterprise-grade email; SharePoint for intelligent content management; Yammer for networking across the organization; Skype for Business as the backbone for enterprise voice and video; and now, Microsoft Teams, the new chat-based workspace in Office 365.


Chat for today’s teams

Providing modern conversation experience, Microsoft Teams will keep everyone engaged with its threaded and persistent chat.  New communication features such as audio calling from mobile devices and video call on android, soon to be released on iOS and Windows phones as well, were added to improve on collaboration.  Microsoft Teams has also added the ability to email a channel, include attachments, send messages with markdown-based formatting and receive notifications about all posts in a channel.


Hub for Teamwork

With Office 365, applications and services such as Word, Excel, PowerPoint, OneNote and SharePoint are readily provided to Microsoft Teams users to be sure that they will have the tools and information needed to collaborate better.  To improve user experience, Microsoft Teams has recently added support for open, public teams within your organization and enhanced user meeting experience by adding scheduling capabilities, integrating calendar availability(free/busy) and more.


Customizable for every team

Knowing every team is unique, Microsoft Teams has made it easy to customize your workspace with Tabs, Connectors and Bots.  With over 150 integrations available and more coming soon such as bots from hipmunk, SAP SuccessFactors to help employees and managers track goals and performance and Trello to help empower teams to easily get projects done with boards, lists and cards.

 

To learn more about Microsoft Teams and Office 365, contact us at 893 9515.

CT Link Facebook Like Raffle Winners

CT Link Facebook Like Raffle Winners

Thank you for participating in the CT Link Facebook Page Like Raffle.

Congratulations to the following winners:

  • 1st Prize – Microsoft Office 365 Personal – Joana Bilog
  • 2nd Prize – APC Mobile Power Bank – Rhoda Cata Gonzales
  • 3rd Prize – Microsoft Wired Keyboard and Mouse (Desktop 500) – Linda Quintana-Constante

Minor Prizes – Kingston DataTraveler microDUO 3.0 16-GB USB OTG Flash Drives

  • Jheng Neztimar
  • Lemuel Basalo
  • Cora Mucha Intia

To the winners, please contact us at 893-9515 to coordinate the claiming of your prizes. Deadline for claiming of prizes will be on October 30, 2016.